Bureaucrats asked not to act on oral orders from ministers-- TOI News

NEW DELHI: Ministers or their personal staff may no longer be able to get any work done by merely passing an 'oral' order as government officials have been advised not to go ahead with any decision unless written orders are issued by their immediate superiors.

The advisory, issued as part of an office memorandum at the behest of Prime Minister's Office (PMO) last week, will be applicable to staff across ministries where a junior official will carry out oral order of his/her senior only after getting written confirmation. Written confirmation of any oral order will be a must, irrespective of whether such instructions are in accordance with the rules or not.

In recent years, ministers have often been reluctant to record their observations and have instead instructed officials verbally. While some officers insist that orders be spelt out on file, in several cases, including some crucial ones, babus have gone ahead and complied with the ministers' wishes. By issue the latest missive, the PMO has also put ministers on alert. The instructions from the PMO are the latest in a series of advisories and orders on toning up the government and improving the overall decision-making process.

READ ALSO: Work without fear, I'll protect you, PM Modi tells senior bureaucrats

"If any officer receives oral instructions from the minister or from his personal staff and the orders are in accordance with the norms, rules, regulations or procedures, they should be brought to the notice of the secretary (or the head of department where the officer concerned is working in)", said the manual, referred to by the office memorandum (OM).

In case the orders are "not in accordance with the norms, rules, regulations or procedures", an official should approach the secretary "stating clearly that the oral instructions are not in accordance with the rules".



Though the government manual talks about certain exceptions during emergency/urgency or when a minister is on tour or sick, it still insists that the officer should obtain the order in writing from the minister's private secretary and get it confirmed when the minister returns.

The manual said, "In rare and urgent cases when the minister is on tour or is sick and his approval has to be taken on telephone, the decision of the minister shall be conveyed by his private secretary in writing. In such case, confirmation will be obtained on file when the minister returns to headquarters or rejoins."

READ ALSO: Modi issues revised code of conduct for bureaucrats

Besides spelling out such dos and don'ts for babus on oral order, the ministry of personnel through the OM also instructed all ministries to conduct a regular weekly training programme for junior officials.

Noting that the present training structures were largely meant for senior civil servants as part of their "induction training" and "mandatory mid-career training", the OM, issued on October 17, said, "Perhaps, there is no training being imparted at ministry/department level covering all its Group B and C employees on same subject."

It noted that such training is also important for officials, ranging from UDC to under secretary, in this "era of rapid transformation and heightened expectation of prompt and effective public service delivery".

"The effectiveness with which the new policies are implemented will largely be dependent on the quality of civil service administration and the ability of its members to operate effectively in the changed environment. This requires a continuous focus on training of employees," said the OM.

Accordingly, the ministry of personnel advised all central departments to hold "an hour in-house weekly training" for all employees on a regular basis without dislocating their work.

Source : http://timesofindia.indiatimes.com/india/Bureaucrats-asked-not-to-act-on-oral-orders-from-ministers/articleshow/44913683.cms

கிளை அஞ்சலகங்களில் SPEEDPOST வாங்குவதற்கான வழிமுறைகள்

நெல்லைக் கோட்டத்தில் கொடுக்கப்பட்டுள்ள கிளை அஞ்சலகங்களில் ஸ்பீட் BOOK செய்வதற்கான வழிகாட்டு நெறிகள்.  

Department of Posts, India

O/o Supdt. of Post offices, Tirunelveli Division, Tirunelveli – 627 002.

To

All PMs/SPMs in Tirunelveli Division

No. L5/SP-1/Dlgs dated at Tirunelveli – 627 002, the 24.10.2014

            Sub:  Booking of Speed Post articles at BOs –reg.

            Ref : This office letter of even number dated 30.07.2014

*******

            This is regarding booking of speed post articles at BOs under your SO.

            As Speed Post contributes the major share of BD target, more concentration has to  be given to achieve target allotted for Speed Post.

            Target allotted for SO  - 50 articles per month

            Target allotted for BO : 25 articles per month.

            The procedure for booking of Speed Post articles at BOs is as follows.

1.    One register journal should be used separately for booking of Speed Post articles.

2.    BOs should use Duplicate Speed Post Stickers. One for customer and another should be pasted in the article.

3.    BO should send the booked Speed Post article to the AO, duly invoiced in the BO daily account.

4.    At AO, such articles should be received through Speed net (Receipt from other offices option) and dispatch the same along with AO articles.

In this regard, you are requested to supply one registered journal and duplicate

barcode stickers to all BOs with the instruction to book atleast one Speed post articles per day without fail.

            A monthly report on Speed post booking at BOs should reach this office through e-mail on 2^nd of every month.

/M. Veeraputhiran/

ASP (OD)

O/o Supdt. of Post offices,

Tirunelveli Division,

Tirunelveli – 627 002.

HC sets aside govt order dismissing employee on theft charge

Terming as "harsh" the Centre's decision to dismiss a government employee from service for stealing government property, the Bombay High Court has set aside the impugned order and instead lowered the punishment to compulsory retirement from service. 

Justices Naresh Patil and BP Colabawalla set aside the July 27, 2010, order of dismissal of Ramchandra Goya Sadhu, who was caught stealing copper rods on May 14, 2010, by the Defence Security Corps Platoon at Tiger Gate here. He was found to have tied the rods around his waist, hiding them inside his clothes. 

The court also set aside the March 15, 2013, order of the Central Administrative Tribunal which had upheld his dismissal from service for committing theft of government property. 

Instead, the bench ordered that the said employee be slapped with the penalty of compulsory retirement under Rule 40 of CCS (Pension) Rules, 1972, and paid pensionary benefits in accordance with law. 

Sadhu had cited a government order wherein four employees who were facing a similar charge of stealing property were not dismissed but given a lesser punishment. Some of them were compulsorily retired from service while others were not given increments for two years. 

"Taking into consideration the period of service of the petitioner and his unblemished record in serving his employer, we are of the view that the punishment meted out... namely dismissal from service, was harsh," the bench noted in its order, which was delivered recently. 

"We find that the interest of justice would be met if the order of dismissal of the petitioner is set aside and, instead, the lesser punishment of compulsory retirement from service is imposed," the bench said. 

"We are not for a moment condoning the actions of the petitioner. The charge of theft is indeed a serious one, but looking to the totality of the facts, we feel that in the present case it would be punishment enough if the petitioner is compulsorily retired from service so that he receives pensionary benefits as per the rules," the judges observed. 

The bench said it had taken a sympathetic view in the case only because the petitioner has an unblemished record of 22 years of service and other similarly-placed employees found guilty on theft charges were slapped with penalties lighter than what was meted out to him.

Source : http://www.business-standard.com/article/pti-stories/hc-sets-aside-govt-order-dismissing-employee-on-theft-charge-114102300131_1.html

Government employee can't seek promotion after refusing it: Supreme Court

NEW DELHI: A government employee, whose promotion is canceled owing to his refusal to accept it, cannot ask for it at a later stage, the Supreme Court has said.

The apex court set aside the order of the Madhya Pradesh High Court which had directed the state government to restore the promotion of one of its employees whose promotion was cancelled after he turned down the offer as he did not want to get transfered to some other place.

"As we find that it is the respondent himself who is responsible for cancellation of the promotion order as he did not join the promoted post, the impugned order of the high court is clearly erroneous and against the law," a bench headed by Justice J Chelameswar said.

The court passed the order on an appeal filed by Madhya Pradesh government challenging the high court order.

The government had submitted that the high court failed to consider that Ramanand Pandey himself sent back the promotion order and continued on his post and approached the court after two years when it cancelled his promotion.

It said that at the time of promotion, Pandey was posted in Bhind district where he remained for almost 15 years and his intention was to stay at that place only.

The apex court, after hearing both sides, quashed the high court order.

"It is clear that he wanted to remain in Bhind district, where he had continued since 1990, as he was ready to go on leave instead of joining the place of transfer. Moreover, for more than two years from the date of cancellation of the order of promotion, the respondent kept totally mum and maintained stoic silence.

"There was not even a semblance of protest as to why his promotion order was cancelled or that he wanted to join the promotion post after the alleged inquiry into the so-called complaint was over. He filed the writ petition on October 24, 2008, i.e. almost two years after cancellation of his promotion order," it said.

Source : http://articles.economictimes.indiatimes.com/2014-10-24/news/55397829_1_promotion-high-court-order-apex-court

குமரிக்கோ ட்டத்திற்கு புதிய SSP

குமரிக்கோட்டத்திற்கு புதிய SSP -யாக  திருமதி நிரஞ்சலா  தேவி  அவர்கள்
பொறுப்பேற்க உள்ளார்கள்.

SUPPLEMENTARY INSPECTION QUESTIONNAIRE RELEASED TO INSPECTING AUTHORITIES FOR HO/SOs

உங்களை ஆய்வு செய்ய வரும் அதிகாரிகளுக்கான ஆய்வுக் கேள்விகள் தயார் செய்து இலாக்கா அனுப்பியுள்ளது. நீங்களும்  அதற்கு ஏற்ப உங்களைத் தயார் நிலையில் வைத்திருக்க  இதனைப் படிக்கவும். 

         

    Department of Posts

      Inspection Division

Supplementary Inspection Questionnaire on iMO

1.    If the Post Office is Internet enabled. Whether iMO service is activated, If, not the reason thereof? 

2.    How many iMOs have been booked in Post Office? 

3.    Number of iMOs booked and paid be checked from vouchers/slips. 

4.    Whether KYC norms are adhered for iMO payment and proper procedure is followed at the time of booking/process of payment?

5.    Whether location of iMO is provided suitably for public convenience? 

6.    Whether publicity material relating to iMO service is visible in Post Office premises? 

7.    Whether regular training is conducted to operator/supervisor for smooth functioning of iMO software? 

8.    Whether any marketing activity to popularize iMO service among the public has been conducted by P.O? 

9.    Whether money order above Rs. 5000/- to be sent by the member of public has been booked under iMO?

10. Whether tariff of the iMO has been displayed prominently in the public hall for information of public?

Supplementary Inspection Questionnaire on International Money Transfer Service (IMTS)

Operative Guidelines Compliance

1.    Are proper signage about availability of IMTS Service is available at the location?

2.    Whether proper forms and stationery are used for paying IMTS transactions and are easily available?

3.    Date of last IMTS Transaction done (Separately for WU IMTS and MG IMTS)

4.    Whether the cash balance of the Post Office is able to meet the requirements of IMTS transactions‘payments? Are transactions paid immediately or is there any waiting time for want of cash?

5.    Is the staff aware of the Operational Guidelines, ie, permissible reasons for receiving remittance, limit of individual transaction amount, limit of paying the amount in cash, number of transactions permissible in a year, etc?

6.    Is the staff trained in operating the IMTS software?

7.    Is the system functioning properly? If not, since when not functioning and reasons for not making it active.

8.    Whether the TRM forms are got filled in completely from the customer? Random check of TRM forms used for paying transactions should be done. The TRM Form should invariably have the Receiver’s name and address

Sender’s  Name  and  Address  /  Country,  Unique  Transfer  No  (MTCN  /

Reference No), reason for remittance, relation with sender and amount expected fields filled up by the customer.

9.    Whether the correct format of the receipt is generated after the completion of the transaction and is attached to the documents related to the transaction records?

10.     If the location is a Project Arrow Office, are the details of IMTS transactions entered in the Meghdoot Software at the end of the day? If not, why?

Regarding AML compliance

1.    Whether all necessary up-to-date operational guidelines / Circulars on AML / KYC / CFT have been circulated to all the field units? 

2.    Is regular training / refresher courses being conducted by Circle for staff for the implementation of AML / KYC / CFT guidelines?

  

3.    Are regular checks for all field units being conducted to ensure the implementation of AML / KYC / CFT guidelines?

4.    Whether the compiled CTR / STR for IMTS are being sent by the Circle to DDG (PCO) on time? If not, reasons thereof.

5.    Is there a proper system put in place for proper maintenance and preservation of transaction records? Is this data retrievable easily and quickly whenever requested by competent authorities?

6.    Whether all documents / office records / memoranda pertaining to complex, unusual large transactions and all unusual patterns of transactions and purpose thereof are properly recorded and examined? Is a system put into place for preserving these records for a period of 10 years?

7.    Are specific literature / pamphlets for educating the customer on the objectives of KYC programme prepared by the Circle and used by the field units? 

Supplementary Inspection Questionnaire on Remotely Managed Franking Machines

1.    How many departmental RMFMs are currently in use in the office? Are the history sheets being maintained for each machine separately? The details of the machine be verified along with the record/history sheet of the expenditure incurred on each with respect of consumable, repairs etc.

2.    How many private RMFMs are registered with the office? The details be checked and see if they are on record.

3.    Review the revenue realized through the departmental franking machines during the last 3 years. Have adequate steps been taken for increase in revenue through the machines?

4.    Verify error book for both private and Departmental machines maintained for cancelled franked articles with reasons for cancellation since last inspection and error extracts are submitted to Divisional Office.

5.    Carry out random check of credits for four dates (one in each quarter) w.r.t. Register of RMFM and SO A/c and that the reading of the office RMFM is recorded on the requisition given by the treasurer/postmaster.

6.    Is that bar code scanning being adopted during uploading/crediting in RMFM? If not, the reasons be recorded.

7.    Examine the Register for the private RMFMs, see that the license is renewed in time and are current, check RMFM, Record Register, Ledger.

8.    Check 10 dispatches made by private RMFM holder w.r.t. daily docket during inspection.

9.    Whether MBC/BPC are insisting for production of SOM (Statement of mailing) along with article posted?

10. Are the prescribed checks being carried out by SPM/PM for correct postage as well as entries in the RMFM Register and that entry in RMFM register and ledger tally?

11. Check the register of EFMS with their validly date. See how many EFMS have been cancelled? 

12. Check how many departmental EFMS are in existence and their usage w.r.t. their history sheet records?

13. Verify the register of cancellation for RMFM.

14. Check the amount of notional credit for departmental RMFM.

15. Verify how many RMFMs are used on click charge basis.

கிளை அஞ்சலகங்கள் உள்ள CBS அலுவலகத்தில் RD BULK வாங்குவது குறித்து வந்த வழிகாட்டுதல்கள்

DEPARTMENT OF POSTS, INDIA

From                                                                          To
Superintendent of Post Offices                             The SPMs/PMs concerned
Tirunelveli Division                                               CBS Migrated Offices (10 Nos)
Tirunelveli – 627 002                                             CBS Identified Offices (85 Nos)

CBS/Genl/Rlgs/Dlgs dated at Tirunelveli – 627 002 the 23.10.2014.

Sub: Accepting RD Bulk Lists presented by MPKBY Agents attached with BOs in account with CBS Migrated Offices – reg

Ref: This Office eMail dated 02.01.2014 at 1812 hours.

This is regarding Accepting RD Bulk Lists presented by MPKBY Agents attached with BOs in account with CBS Migrated Offices.

It has already been instructed vide this Office eMail cited under reference that to permit the agents who find it difficult to operate on agent portal to bring either printed or handmade copy of List. In that case, it was also instructed that counter PA can enter as Super User into Agent Portal and make entries on behalf of that agent.

It is again reiterated that the above instructions may be followed for MPKBY Agents attached with BOs in account with CBS Migrated Offices. The BPMs of the BOs may be suitably instructed to account the amount tendered by the agents as done earlier and send the lists duly invoiced in the BO Daily Account.

The Counter PA of CBS Migrated Offices, on receipt of the accepted bulk lists has to login in the Agent Portal as Super User and prepare the bulk list and the transactions after performing the essential checks. It is once again instructed that this practice should be followed only for the agents attached with BOs in account with CBS Migrated Offices, other agents should be encouraged to use the Agent Portal by themselves only.

Copy to:
1)  All ASP/IPOs – For information and necessary action.
2) All DSMs – For information.

JCM STAFF SIDE NATIONAL CONVENTION ON 11TH DECEMBER 2014 AT NEW DELHI

*அன்பார்ந்த தோழர்களே ! * * பஞ்சப்படி இணைப்பு ,இடைக்கால நிவாரணம் உள்ளிட்ட கோரிக்கைகளை முதன்மை படுத்தி மத்திய அரசு ஊ ழியர்களின்நேஷனல் JCM ( STAFF SIDE ) கூட்டம் 11.12.2014 அன்று டெல்லியில் நடைபெறுகிறது .ரயில்வே ,பாதுகாப்பு துறைகளும் இணைந்து போராட்ட திட்டங்கள் தயாரிக்கப்படும் என்று தெரிகிறது

JCM STAFF SIDE NATIONAL CONVENTION ON 11TH DECEMBER 2014 AT NEW DELHI. WILL DECLARE JOINT PROGRAME OF ACTION ON CENTRAL GOVERNMENT EMPLOYEES COMMON DEMANDS

JCM Staff Side leadership has decided to organize a National Convention of all Central Government Employees (Railway, Defence & Confederation) on 11^th December 2014 at New Delhi from 12 PM to 4 PM. Convention will adopt a joint resolution on the common demands of the Central Government Employees viz; Merger of DA, Interim Relief, Inlcusion of GDS under 7^th CPC, Scrap New Pension Scheme etc and will declare joint programs of action. Further details regarding number of delegates to be participated from each affiliated Organisation & State C-O-Cs of Confederation will be published shortly.

M. Krishnan

Secretary General

Confederation

PREPARE FOR MASS PARTICIPATION IN JCA MARCH TO PARLIAMENT ON 04.12.2014

அன்பான  கோட்ட/ கிளைச் செயலர்களே ! வணக்கம் !

நம்முடைய அஞ்சல் JCA  வின் 39 அம்சக் கோரிக்கைகளை வலியுறுத்தி  எதிர்வரும் 04.12.2014 அன்று அறிவிக்கப்பட்டுள்ள பாராளுமன்றம் நோக்கிய பேரணி குறித்து ஏற்கனவே நம்முடைய  வலைத்தளத்தில் நாம் செய்தி வெளியிட்டிருந்தோம் . இது உங்களுக்கு நினைவிருக்கும் . நம்முடைய தமிழகத்தில் இருந்து இந்த பேரணிக்கு  பெருவாரியான எண்ணிக்கையில்  நம்முடைய  உறுப்பினர்கள் கலந்துகொள்ள  இலக்கு நிர்ணயிக்கப் பட்டுள்ளது.  

ஏற்கனவே 25.11.2011  மற்றும் 26.07.2012 தேதிகளில்  நடைபெற்ற பாராளுமன்றம் நோக்கிய பேரணியில் நம்முடைய தமிழகத்தில் இருந்து  600க்கும்  மேற்பட்ட தோழர்கள் கலந்துகொண்டு இலக்கை முறியடித்தது நம் தமிழக அஞ்சல் தொழிற்சங்க வரலாறு. இந்த நிலை இந்தப் பேரணியிலும் தொடரவேண்டும் . 

அதற்கு நீங்கள் செய்ய வேண்டுவதெல்லாம் இப்போதே  பயணத்திற்கான  ரயில் டிக்கெட்களை  முன்பதிவு செய்திட வேண்டும் என்பதுதான். அந்த நேரத்தில் நிச்சயம் டிக்கெட்கள் கிடைக்காது. இப்போதே  காலதாமதம்தான்.  இனியும் கால தாமதம் செய்யாதீர்கள். உடன் உங்கள் கோட்ட/ கிளைகளில் இருந்து  ஊழியர்களை திரட்டுங்கள். டிக்கெட்களை முன்பதிவு செய்யுங்கள் .  எத்தனை பேர்  டெல்லி வருகிறீர்கள் என்பதை மாநிலச் சங்கத்திற்கு  SMS  மூலமோ  அல்லது EMAIL  மூலமோ தகவல் அனுப்புங்கள். அங்கு தங்குவதற்கான  ஏற்பாட்டினை  மத்திய சங்கம் செய்திட  நாம் முன் கூட்டியே தகவல் தரவேண்டும் .

நிச்சயம் இன்றே அந்தப்  பணியை துவக்குவீர்கள் என்று நம்புகிறோம். உடன் உங்கள் பதிலை எதிர்பார்க்கிறோம்.

பேரணி வாழ்த்துக்களுடன் 

NFPE அஞ்சல் -RMS  இணைப்புக் குழு ,

தமிழ் மாநிலம் .

மற்றும்  அஞ்சல் மூன்று  தமிழ் மாநிலச் சங்கம்.

To Start In-House Weekly Training in all Ministries Departments

To view Department of Personnel & Training OM No.T/17/1/2014-CTP(CSS) dated 17/01/2014 please Click Here.

Instructions regarding exchange of cash remittances.

48. Instructions regarding the exchange of cash remittances.

(1) The Head of the Circle is required to prescribe how first class head offices situated at stations where there is no treasury or sub-treasury are to be supplied with funds and how they are to be relieved of their surplus funds. A first class head office may be authorised to exchange remittances with any other head office.

(2) When it is not desirable that cash should be sent through the post from one office (head, sub, or branch) to another, the head of the Circle will prescribe the system under which the remittances are to be exchanged. It may be ordered that a special carrier, such as a postman, village postman, overseer or other subordinate, should be employed to convey the remittances, or remittances may be ordered to be made by means of bank-bills (hundi) or in any other way that the Head of the Circle may consider best suited to the needs of the case; but if remittances are to be systematically made by means of bank-bills (whether commission has to be paid or not) or through an outside agency, the Director-General’s sanction must be obtained. The detailed arrangements in the case of post offices under the control of a Superintendent will be prescribed by him, but they must be based on the system ordered by the Head of the Circle.

(3) Cash sent through the post must always be enclosed in cloth or leather cash bags, and ordinarily leather cash bags are to be used when the remittance includes coins or exceeds Rs. 100. Cloth bags are to be used when the remittance consists of currency notes only and does not exceed Rs. 100. In exceptional individual cases, the remitting office may exercise its discretion on the use of leather or cloth cash bag provided no risk is involved. It is, however, not intended that all offices that send cash by post should be supplied with leather cash bags as well as cloth ones. However, offices which exchange remittances exceeding Rs. 100 on an average of at least 10 times a month may be supplied with leather cash bags. In a special cases, a deviation from the above principles can be made under the previous orders of the Heads of the Circle. Whenever it is ordered that a special carrier should be employed to convey remittances, it should be laid down whether the money is to be made over loose to the carrier or enclosed in a cash bag. Ordinarily cash in excess of Rs. 250 should be enclosed in cash bag. 

NOTE – Cash remittances should, as far as possible, be excluded from the mails when they travel by runners at night, and when such remittances cannot be altogether excluded, a maximum limit as to the amount which may be sent should be fixed in each case.

Please refere Rule No. 48 of PM_VOL_VIII

Dept of Posts hiring insurance agents

Hyderabad, October 14: 

The Department of Posts, AP Circle is hiring an unspecified numbers of direct agents to work for the Postal Life Insurance (PLI) and Rural Postal Life Insurance (RPLI) through walk-in interviews.

The minimum educational qualifications should be a pass in 12th standard for those who are living in areas with a population of 5,000 or above 10th standard for those living in any other places. Interested candidates might attend the walk-in-interview on October 31 at the officer of the senior superintendent of posts, Secunderabad Division, Hyderabad at 10 am with relevant proof of date of birth and educational qualifications. Short-listed candidates would be given provisional licence number besides necessary training to get through the licentiate examination conducted by Insurance Institute of India to get permanent licence.

The PLI agents would get 0.25 per cent commission on the sum and two per cent on renewal premium collected by them on cash policies procured by them. For RPLI agents, it would be 10 per cent on premium collected for the first 12 months after acceptance and 2.5 per cent on renewal premium, according to a release.

Courtesy to S A Post

Instructions to Sub Post Offices regarding omissions in SB transactions

Sub :  Instructions to Sub Post Offices - Reg.

                       This is regarding omissions, commissions and mistakes occurred in SB transaction  and  the reason for raising OMs are brought  to your notice  for future guidance and to  avoid such mistakes in future.  All are requested to pay an additional effort to minimize these mistakes and reduce the number of OMs.

1. The vouchers should be serially arranged, stitched and sealed intact.

2. In case of CBS office, the vouchers should bearranged by the transaction ID wise.

3. In respect of withdrawals allowed at Sub Office, compulsorily the SS should be verified by the SB counter PA irrespective of the amount.  When the amount exceeds Rs.5000/-,  SPM also should verify and put his full signature in the appropriate place in token of having verified.

4. The BAT and DLT should be noted in all vouchers after verifying its correctness with PassBook  andSystem.

5. Closure vouchers (SB - 7A )  should invariably attached with  SB-3 card and KYC documents.

6. All payment of the deceased claim case should invariably be made only by crossed cheque. ( SB Order 25/2010 ).

7. Date stamps should be impressed legibly in the SB3 cards, LOTs and vouchers.

8. The Closed RD Passbooks are to be sent alongwith the closed warrants in respect of Single handed Offices and Sub offices manned by single individual in B Class offices.

9. When the amount of  withdrawal exceeds Rs.20,000/-,  payment should  be effected only by cheque  or by giving credit in Savings account of the depositor,  where the Cheque   Number or SB A/C Number should be noted in the acquaintance portion of the SB-7/SB-7(a).

10.      SB-103 and SB-7 should be prepared and attached along with regular voucher for automatic credit from MIS to SB and SB to RD.  Vouchers for MIS auto credit to SB accounts is to be attached.

11.      List of holidays should be configured in the SO system then and there to avoid non-accounting of auto credits on holidays.

12.      All RD bulk list are to be attached with the LOT, where the new account numbers should be invariably noted in RED INK.

13.      Normally Messenger service is not allowed for all Closure. ( Dte Order No 15/2010). When it is specifically required, the Payment should be made to the messenger only through account payee cheque drawn in favour of the depositor, after receiving the letter of authorization from the depositor.

14.      In case of transfer, the AT/SB-10B for localshould be returned immediately to HO after assigning the number and opening the same at your end.

15.      RD bulk postings are to be made on the same day of acceptance.

16.      Necessary certificate should be obtained both on the application and payment order side, while making payment made to illiterate depositorWitness should be obtained with full address.

17.      As CBS is on the way to roll out, all depositor should have a SB account to credit their interest in the respective due dates.

18.      For all accounts opened, registration of nomination is compulsory.  Witness should be obtained with full address.  In case of minor is nominated, a guardian should be appointed to receive the money during the minority of minor.

19.      When the deposit/withdrawal exceeds Rs.50,000/-, PAN particulars/form-60/form-61 to be obtained.

          It is requested to follow the above instructions, besides the rules and instructions issued by the department then and there. It is to be noted that, the rules framed and instruction issued by the department will supersedes the above instruction and always hold good.                                                                                                             

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